Investment Banking Division Executive Assistant – New York

Full Job Description

Investment Banking Division Executive Assistant – New York

Job Number:

3188514

POSTING DATE: Sep 29, 2021

PRIMARY LOCATION: Americas-United States of America-New York-New York

EDUCATION LEVEL: High School Diploma/GED

JOB: Administrative Support

EMPLOYMENT TYPE: Full Time

JOB LEVEL: Administrative Assistant

DESCRIPTION

The Executive Administrative Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive and his team of managers. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, booking travel arrangements, and scheduling meetings. You may also train other administrative staff and provide administrative direction for the team of assistants within this business unit.

Additionally, the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department’s activities and goals.

QUALIFICATIONS

Conducting themselves at a high level of professionalism

Team Player

Being able to multi-task in a fast paced environment

Minimum of 3 years’ experience in an Executive Administrative Assistant role

Experience in calendar management

Adaptable team player

Good problem-solving ability

Strong working experience with Microsoft Word, Excel, and PowerPoint including table creation, mail merges and basic formatting

Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

Effective interpersonal skills

Excellent telephone etiquette

Superior oral and written communication skills

Tact and good judgment in confidential situations and proven experience interacting with senior management

Ability to adapt procedures, processes and techniques to the completion of assignments

High school diploma or GED equivalent required

Locations 

(2)

This company is hiring for this role at multiple locations.

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